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JOB TITLE Head of Purchasing Services
DATE POSTED 26/02/2010
INDUSTRY Engineering/Oil/Mining
LOCATION Middle East - Qatar

Key Result Areas:

        Plans, directs and manages the Procurement Departmentís Purchasing Services section supporting Company Onshore and Offshore Maintenance and Administration Operations, operational activities and associated Expansion Projects for long term Supply Agreement to purchase materials and goods and post-order services, including expediting, shipping and post receipt of goods and materials.

        Supervise the preparation and management of Purchasing Services section Operating and Capital Budget to set overall objectives and establishing work programs.

        Act as company representative for the Company freight forwarding services contract, responsible to oversee and manage tendering process activities, including scope, payment schedule, evaluation and award presentation to management and manage the contract to ensure a cost effective and timely, supply chain logistics to Onshore and Offshore Operations and associated Expansion Projects end user department requirements.

        Oversee and manage Company Vendor Management system and performance evaluation reporting.

        Ensures that technical and commercial evaluations of material Supply Agreement tenders are carried out in accordance with approved strategies and are consistent with the Companies overall requirements.

        Responsible for mentoring, training Procurement department Qatariís development program, identifying department personnel training needs, programs and budget requirements, develop and implement training program.

       Responsible for Purchasing Services section objectives, policies, process improvements, initiatives, management systems and personnel maintain professional and ethical relationships with suppliers.

       Develop and maintain Quality control operating procedures for Purchasing Supplies section including company wide customer and supplier feedback loops.

       Deputise on behalf of the Procurement member in company Senior Management Limited Tender Committee (LTC) and the annual Qatar Petroleum Suppliers forum.

       Acts as a focal point for Purchasing Services section staff training and development, preparation of Individual Development Program.

       Responsible for developing and initiating new innovating tendering and supply chain purchasing and logistics methods to reduce costs and administrative processes.

       Acts as a Focal point for all internal and external party audits of Purchasing Services section.

       Responsible for the Purchasing Services section ISO and RGEE compliance.

       Responsible for establishing high level contacts with major vendors, suppliers and sub-contractors and undertakes visits, as necessary to ensure specification compliance and most competitive edge is achieved.

       Responsible to coordinate the effective and efficient custom clearance with State of Qatar Custom Authorities for all imported goods and temporary exportation of goods and special governmental import requirements with other Government Ministries.

       Reviews supply agreement regularly to evaluate performance of various suppliers and identify areas requiring improvements both in quality and for possible Business Process Improvements.

Operating Environment, Framework and Boundaries:

        Procurement Department is a major service provider to all areas of the Company for purchasing goods for onshore and offshore facilities and Expansion Projects. The emphasis is on customer focus with the aim of providing a timely, cost effective service.

        The departmental systems are SAP based and all personnel need to be familiar and understand the operating procedures.

        Senior Commercial personnel need to be familiar and understand the Company commercial procedures (CPM) and Table of Financial Authority (TOFA), complete with, local and worldwide International Commercial Trade and Shipping Terms and Conditions.

        Operations are carried out within a well-structured environment with a clear reporting framework.

Communications and Working Relationships:

        Regular contact with supervisory staff, Company-wide, to discuss, plan and carry out work activities.

        Regular contact with Company Senior Management, including Group Managers, Department Managers to discuss operational, procedural and tender details and maintain good working business relationships.

        Regular contact with Government Ministries, such as, Ministry of Finance, Ministry of Education, and Environmental Protection Committee for Natural Resources, Qatar Chamber of Commerce for special governmental import and export requirements.

        Regular contact with Customs and Port authorities to establish and maintain good working relationships and facilitate company operations.

        Daily contact with the Procurement Manager to discuss operational and training matters.

        Regular contact with suppliers and freight forwarding contractors to resolve complex contractual problems and to negotiate purchase orders.

Problem Solving/Complexity:

        Establishes procedures within broad company policies and principles. Work requires analytical, interpretative and constructive thinking, with a significant degree of evaluative judgement.

        Establishes procedures within broad company policies and principles. Work requires analytical, interpretative and constructive thinking, with a significant degree of evaluative judgement.

        Undertakes complex tasks and acts as a source of guidance for staff and internal customers.

        Takes initiatives, based on experienced gained, to deliver timely and cost effective service.

        Sets situations/issues in the context of the whole team and has an appreciation of the wider relationships with other people and organizations.

Decision Making Authority and Responsibility:

        Works independently within established procedures, plans and budgets and contributes to the development of these.

        Has autonomy over scheduling and planning of work.

        Has direct supervisory responsibility for all Procurement Departmentís Purchasing Services section employees.

        TOFA signing authority for Contract / PO packages and invoice payment approval up to US$ 500K on approved budget items.

Knowledge Skills and Experience:

        Bachelor of Science Degree in an engineering discipline, or equivalent.

        Minimum 15 years Procurement and Supply Chain Management administration experience in the oil & gas industry of which 8 years in a supervisory role.

        Must have in-depth knowledge of administrative and operations services and international standard forms of trade and contract.

        Must have in-depth knowledge and experience of a comprehensive range of Purchasing supply chain and logistic contracts/management and procurement work processes.

        Must via internationally recognized engineering associations keep the Company informed of new leading edge contracting strategies and procurement practices.

        Must have exposure to and experience in the application of Quality Management concepts and principles under ISO 9000 Series .

        Trained and experienced in modern management methods.

        Excellent interpersonal skills and must have experience of working with and managing a multinational workforce.

        Must have in-depth knowledge and experience for comprehensive range of supply chain logistic contract management, latest International freight terms and.

        Excellent in written and spoken English and understanding of business law and contract management.

        Extensive experience in dealing with vendors, suppliers, logistics and freight contractors and consultants, particularly those involved in the oil and gas, petrochemical or Engineering sectors.

CONSULTANT Warren Gibson


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